Vendors

– Purchase of a ticket (one day or full weekend)
– Electricity: $50 (regardless of one day or full weekend)

– table chair rental $20 (for one table, 4-6ft long and two chairs – cost same for one or full weekend)

– ample booth space
– access to all workshops, classes and concerts
– electricity (if needed *additional costs apply $50*)

-1 table and 2 chairs rental for booth space for additional cost $20 (or bring your own at no cost) Must be prearranged, no last minute arrangements please!

– a great festival experience!

Our address is 166 Ch. Himmelman, Ladysmith, Quebec, J0X 2A0

Directions:

From Ottawa/Wakefield
– Take the 366 HWY West until Bryson Rd, which is just West of the Ladysmith intersection
– Turn Left on Bryson Rd. and continue to the T intersection
– Turn Left onto Himmelman Rd.
– Turn Left on next driveway, #166 Ch. Himmelman.

From Ottawa/Aylmer/Renfrew
– Take Hwy 148 West to Shawville, Quebec
– Turn Right onto Hwy 303 North
– Once close to Ladysmith (approx 15 mins) turn left on Himmelman Rd. (comes just after Yach Rd)
– Keep on Himmelman until #166 (don’t turn left at Schwartz at fork in Rd.)

You will be directed where to go for unloading from there.

Drive directly to the front gate and check in.

You will then be instructed to proceed to the Vendor Village on the driveway reserved for vendors/artists. There is ample parking provided at your vending space and nearby.

Check in with the Vendor Coordinator to find your table/booth space.

Driving into festival grounds with your car to unload directly in your vendor space is available all weekend.

Clean water for food prep, washing, etc . will be available to food vendors. Regular bathroom facilities are open to everyone else.

One great thing about this festival is that the location is completely off-grid. For vendors there will be access to electricity through a generator. Please note if you require electricity on the registration form. All energy users will be placed in the same area.

There is an additional fee of $50 for electricity. Please indicate this on your registration form and pay for it via your ticket.

If you have your own quiet inverter generator, you can bring it and use it at the festival – please note this on your registration form. If you are unsure if your generator is a quiet inverter type, please contact the vendor coordinator.

Your booth is your personal responsibility.

Please keep your display clean, free of garbage and clutter, and professional. Bring a covering for your table!!! If the vendor coordinator feels your booth does not comply with the above mentioned points, you will be asked to remedy the situation at once.

You will be responsible to bring a table/chairs(unless paying for rental ones)/tent/shelter/covering for shade or passing rain clouds (I’m not even going to suggest rain for the weekend!) If you don’t think you need to bring one – that is up to you.

The festival does not provide tent/booth coverings. (They tend to go on sale @ Canadian Tire etc in early August if you would like to buy one)

Please note that the vendor village is next to an open field, and under the right weather conditions, can be windy. Please bring a bucket or bag (grocery bags or garbage bags will do nicely) to fill with sand or water onsite.

The vendor coordinator can direct you to the sand pit, with shovel provided. Alternatively, if you have heavy items or object that are 20 pounds or more, you can tie the legs of your booth shelter with them.

Min. 20 pounds/leg of booth shelter to keep your shelter anchored please. Bring rope or ties to attach.

It is possible to share your booth space with another exhibitor. You may share a booth space with no more than one other vendor, they will be required to purchase a ticket, indicating sharing a booth with you. You will agree to share the same tent/shelter, provided by yourselves.

*Only one payment from both exhibitors will be necessary

Vendor are welcome to be open for business as long as they wish during the festival hours and are asked to clearly post their open/closed hours.

You may also choose to vend for one of the two days, instead of both.

NO cars are permitted in the festival area for safety reasons, you will be able to park right behind your vendoing spot, and drive right in, at any time of day.

*Camping close to your booth is an option for vendors only. Your booth will be your responsibility, vendors often either sleep under their booth or cover the walls of their booth with tarps/fabric to indicate “booth not open” overnight. Also, depending on your set up, you can leave for the night and return the following morning.

Links to nearby accommodations can be found on www.bhaktiinthewoods.com.

Festival officially opens at 5pm Friday and closes at 5pm Sunday.

There will be food and drink onsite for purchase. Food and drinks are offered throughout the day from a variety of vendors, snacks, desserts, coffee/tea, drinks etc.

The info booth will be selling water bottles and drinking water will be provided at the festival. There will be a host located on the hill, near main house for refilling water bottles, wash water etc.

Wash water for hands/dishes will be available near bathrooms.

As part of a consciousness raising event, we wish to impart the idea of “pack it in, pack it out”. Any garbage/recycling you generate is to go home with you when packing up.

If you manifest a large amount of garbage/recycling (like with food or drink selling) you can leave it at the festival, paying $2 per bag – this is what it costs the festival to dispose of it locally.

That said, please use environmentally friendly packaging and products, paper can be burnt onsite, simply take paper waste to fire pit at end of day, or use reusable, or recyclable items. Compost can be collected onsite and recycled as well (for food items only).

Food vendors accumulating bags of waste, please pay $2 per garbage bag to festival Info booth upon leaving/pack-up.

As a ‘dry festival’, we do not sell or promote the use of illegal drugs or alcohol on site. It is forbidden to use these substances at your vendor booth.

If the vendor coordinator notices or staff receives complains (as we did in previous years), a discussion and possible dismissal of vendor may take place.

Yes for sure, this is a family oriented festival.

However if you are working at your booth as a vendor, we insist you have a designated caretaker for your child(ren) at all times.

Children under 10 yrs are not permitted to roam freely at the festival due to safety reasons, and must be under adult supervision at all times.

Bring your own float (cash) for making change.

If customers are wondering where the nearest ATM machine is, they can withdraw $ at the Ladysmith Gas Station, Bretzlaff’s store, for a small fee. Otherwise Shawville is the closest town with banks, 15 mins from festival.

There is limited cell reception so if you use electronic transactions, it may not work.

We ask that all of our vendors in the Vendor Village solidly commit to help promote the festival and attract potential customers through the various channels, such as social media, email lists, word of mouth, postering at your facility, etc. In fact, it’s through our integral supporters, like yourself, that word gets around and a financially successful weekend ends for you!

Please visit our FaceBook page or explore the website to gather info or images for promotion.

If you cannot make it to the festival, your ticket is non-refundable, but is transferrable. Feel free to sell it to someone else.

To register you must complete the Vendor Registration form here below AND purchase your ticket (See ticketing page here), indicating you will be a vendor to be considered a vendor at this years event.